Notary Services for Senior Living and Healthcare Communities

How we support your community

• A single contact for families: text (904) 526-8871 or book online
• Appointments coordinated around care schedules, visiting hours and your sign-in procedures
• Witnesses arranged in advance when documents require them, subject to availability, so staff are not asked
• Plain-language explanations of what a notary can and cannot do, so families' expectations are set correctly
• Careful attention to capacity and willingness, as Florida law requires, with clear communication when a signing cannot proceed

Documents residents most often need

• Durable powers of attorney and healthcare surrogate designations
• Living wills and advance directives
• Wills and trust documents from the family's attorney
• Affidavits, benefits and insurance forms, vehicle titles and property documents

Residents with dementia or reduced capacity

The rules are the same as anywhere else, and they matter more here. The signer must appear before the notary, in person or through an authorized remote online session, present valid unexpired photo identification (or be identified by two credible witnesses where the law allows), and appear to understand the nature and effect of the document and be willing to sign it. A notary may not notarize for a signer who appears mentally incapable of understanding the document (Florida Statutes 117.107).

That means we cannot proceed if a resident is sedated, unresponsive or confused about what they are signing. We will say so plainly. Any fees that apply in that case are set out in our Payment, Cancellation & Service Policies. Families often ask us to come back when the resident is alert, or they work with the attorney on alternatives.

For your resource list

We are happy to provide a one-page flyer for your family resource binder or admissions packet, with our hours and what to have ready. Email info@coquinanotary.com to request it.